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Portfolio Monitoring
Track invested companies, pipeline, and rejections
Department Progress
0 of 3 complete
Companies Invested: Individual Tracking
Per-company tracking of investment data, milestones, board seats, and quarterly financials
- Investment amount and % of total fund
- Series & amount (e.g., Series A, $5M)
- Terms and restrictions
- Milestone tracking and current status
- Funding status and follow-on eligibility
- Sponsoring GP assignment
- Board seat representation
- Quarterly update schedule and compliance
- Financial tracking and analysis
Pipeline: Companies Under Consideration
Track companies in the evaluation pipeline with key information for IPA review
- Key information required for IPA (Investment Proposal Approval)
- Current status in the review process
- Files and documents received
- Initial analysis and assessment
Companies Rejected
Archive of rejected companies with same tracking info as pipeline where feasible
- Same key information as pipeline (where feasible)
- Rejection reason and decision record
- Files and documents on record
- Analysis completed prior to rejection
Investor Reporting
Quarterly LP reports, performance metrics, and GP commentary
Department Progress
0 of 6 complete
Quarterly Reports: Fund Overview
Comprehensive fund-level overview for LP quarterly reporting package
- Fund size
- Committed capital
- Capital called to date
- Remaining uncalled capital
- Total invested
- Number of portfolio companies
- Follow-on reserve balance
- Cash balance
Performance Summary
Key fund performance metrics reported to LPs quarterly
- NAV (Net Asset Value)
- TVPI (Total Value to Paid-In)
- DPI (Distributions to Paid-In)
- RVPI (Residual Value to Paid-In)
- Net IRR (Net Internal Rate of Return)
- Gross IRR (Gross Internal Rate of Return)
Capital Activity
Track capital calls, deployments, follow-ons, expenses, and distributions
- Capital calls issued
- Capital deployed (new investments)
- Follow-on investments
- Fund expenses
- Distributions to LPs
Portfolio Summary
Sector breakdown, valuations, portfolio concentration, and top holdings
- Breakdown by sector
- Amount invested per holding
- Current valuation per holding
- Percentage of total portfolio
- Top 10 holdings by value
Company Updates
Significant portfolio company updates for quarterly LP reporting
- Significant company updates and milestones
- New investments and co-investors
- Exits and liquidity events
GP Commentary
General Partner narrative on market environment, pipeline outlook, and fund strategy
- Market environment assessment
- Pipeline outlook and deal flow commentary
- Fund updates and strategic direction
Finance & Treasury
Cash flow, payments, capital call planning, and treasury management
Department Progress
0 of 4 complete
Cash Flow Tracking
Fund-level and management company-level cash flow monitoring and forecasting
- Fund-level cash flow (inflows from capital calls, outflows for investments)
- Management company-level cash flow (fees, operational expenses)
- Cash flow forecasting and runway analysis
Cash Management
Treasury operations including bank account management and liquidity oversight
- Bank account balances and reconciliation
- Short-term investment of idle cash
- Liquidity management and minimum balance requirements
Payments
Invoice processing, expense management, and salary/compensation payments
- Invoice processing and approval workflow
- Expense tracking and categorization
- Salary and compensation payments
- Payment authorization and dual-signatory controls
Capital Call & Expense Planning
Forward planning of capital calls and expenses based on pipeline and fund activity
- Capital call schedule based on pipeline status
- Expense budget and forecast
- Coordination with fund administrator on call mechanics
Service Providers
Fund administrator, auditor, legal counsel, and other service providers
Department Progress
0 of 4 complete
Fund Administrator: HIGHVERN (Jersey)
Relationship management with HIGHVERN for NAV calculations, investor statements, and compliance
- NAV calculation coordination and sign-off
- Investor statement preparation
- Capital call processing support
- Jersey regulatory compliance support
Auditor: KPMG
Annual audit coordination, financial statement review, and compliance attestation
- Annual audit scheduling and preparation
- Audit deliverables and management letter
- Financial statement review and sign-off
- Tax advisory and compliance support
Legal Counsel
External legal advisory for fund matters, transactions, and regulatory queries
- Fund documentation and LPA amendments
- Transaction support (investments, exits)
- Regulatory query support
- Side letter management
Other Service Providers
Additional third-party providers including IT, insurance brokers, and consultants
- Provider directory and contact information
- Contract and engagement letter tracking
- Service level agreement monitoring
- Renewal and re-tendering schedule
Document Management
Central repository for all fund legal, financial, and operational documents
Department Progress
0 of 9 complete
Legal Agreements
LPA, side letters, co-investment agreements, and other fund legal documents
- Limited Partnership Agreement (LPA) and amendments
- Side letters with specific LP terms
- Co-investment agreements
- Version control and execution tracking
Fund Subscription Agreements
LP subscription documents, KYC/AML records, and commitment tracking
- Subscription agreement templates and executed copies
- KYC/AML documentation per LP
- Commitment amount and drawdown records
Capital Call Letters
Formal capital call notices, payment confirmations, and call history
- Capital call notice templates
- Issued call letters with amounts and due dates
- Payment confirmation records
Service Agreements
Contracts with fund administrator, auditor, legal counsel, and other service providers
- HIGHVERN administration agreement
- KPMG audit engagement letter
- Legal counsel retainer and fee schedules
- Other provider contracts
HR Records
Employment contracts, compensation records, and team documentation
- Employment contracts and offer letters
- Compensation and benefits documentation
- Organizational chart and reporting structure
Policies
Fund policies including compliance, ESG, conflict of interest, and valuation
- Compliance policies and procedures
- ESG and responsible investment policy
- Conflict of interest policy
- Valuation policy
Invoices
Invoice archive for all fund and management company expenditures
- Received invoices with approval stamps
- Payment records and receipts
- Invoice categorization (fund vs. management co.)
Bank Statements
Monthly bank statements for all fund and management company accounts
- Monthly statements organized by account
- Reconciliation records
- Year-end statements for audit
Portfolio Company Reports
Quarterly and annual reports received from portfolio companies
- Quarterly financial and operational reports
- Annual audited financial statements
- Board materials and meeting minutes
- Cap table updates
Compliance & Regulatory
Local entities, Jersey compliance, tax reporting, and insurance
Department Progress
0 of 4 complete
Local Entities (Operating Entities)
Compliance and governance for local operating entities across jurisdictions
- Entity registry and corporate structure chart
- Local regulatory filings and deadlines
- Director and officer appointments
- Annual return and statutory filings
Jersey Compliance (via HIGHVERN)
JFSC regulatory compliance managed through HIGHVERN as fund administrator
- JFSC (Jersey Financial Services Commission) regulatory filings
- AML/CFT compliance monitoring
- Annual compliance certificate
- HIGHVERN coordination and reporting
Tax
KPMG tax structure, GP company reporting (Jersey/UK), fund and related entity reporting
- KPMG tax advisory and structuring
- GP Jersey company tax reporting
- GP UK company tax reporting
- Fund-level tax reporting
- MAKR X and related entity tax reporting
- Withholding tax compliance across jurisdictions
Insurance
D&O insurance (Jersey) and local entity insurance coverage (TBD)
- D&O (Directors & Officers) insurance -- Jersey
- Local entity insurance requirements (TBD)
- Policy renewal tracking and coverage review
- Claims management (if applicable)